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Calendar & online booking

Use the team calendar

Keep the whole shop on one calendar in RedAppy: technician time off, shop closures, meetings, training, and reminders, shown on the dashboard every morning.

The team calendar is where the shop's days off, closures, and reminders live. Everyone sees the same calendar, the dashboard shows today's events the moment you log in, and online booking respects your closures. Customer appointments arrive separately through online booking.

Open the calendar

  1. From the dashboard click Full Calendar on the Today panel, or the Full Calendar card under Quick Access. You get a month grid with Today and arrows to move around, and an Add Event button.

    The Team Calendar page showing a month grid with Add Event, Back to Dashboard, and Today buttons

Add an event

  1. Click Add Event. Pick an Event Type: PTO / Time Off, Reminder, Shop Closed, Meeting, Training, or Other, and give it a Title.

  2. Set the Start Date (and End Date for multi-day events), tick All Day or set times, and add a Description.

    The new calendar event form with Event Type set to Shop Closed, a title, Start Date, All Day ticked, a description, and a Color picker

  3. Choose a Color so it stands out on the grid, then click Save.

  4. The event appears on its day in the calendar, and on the dashboard's Today panel when the day comes.

    The Team Calendar month view with the Closed for staff training event shown on Monday the 12th

  5. Click an event to see the details, who created it, and an Edit Event button.

    The event popup on the calendar showing Shop Closed, the date, All Day, who created it, the description, and Edit Event and Close buttons
Tip:Log each technician's time off as PTO / Time Off with their name in the title. The calendar becomes the one place to check before promising a customer a date, and payroll can see it too.

Frequently asked questions

Everyone with a login sees the same calendar. Whether a person can add or edit events is set per user under Calendar Events in their permissions.

Appointment requests from your website arrive as submissions you confirm by phone or text. Once confirmed, add them here as an event so the bay knows what is coming.

Not at the moment. It is built into RedAppy, so the whole team uses the same calendar.